Case Study
MONDI GROUP
The Client
The Mondi Group is a publicly traded packaging and paper company with headquarters in Vienna, Austria, and Weybridge, UK. Mondi employs approximately 22,000 people at over 100 production facilities in more than 30 countries, primarily in Europe, North America, and South Africa.
Mondi operates across the entire value chain of packaging and paper production – from forest management and the production of pulp, paper, and composite materials to the development and manufacture of industrial and consumer packaging. The Mondi Group is listed on the Johannesburg Stock Exchange and the London Stock Exchange and is a constituent of the FTSE 100 Index.
Initial Situation &
Problem Statement
Software licenses were managed in a decentralized and manual manner, with employees recording license data in Excel spreadsheets. This led to frequent problems and high error rates, as it was difficult to maintain an overview of all licenses and their actual usage.
In particular, the high level of change in the acquisition and divestiture of business entities repeatedly led to problematic situations. This resulted in license costs that were difficult to estimate and audit risks. The license management processes were neither standardized nor digitized.
The Solution
To address these issues, Mondi decided to implement a professional software license management system. After thorough research, the company selected SAM | Sense from LYYNX. SAM | Sense is a managed service based on Snow License Manager that covers all aspects of operational license management.
With SAM | Sense, Mondi can centrally manage all licenses and access an up-to-date overview of software assets, cloud services, and their usage at any time.
Licenses are automatically assigned to employees, ensuring cost-efficient usage. Based on quarterly analyses, LYYNX generates a current license inventory and provides a report on cost-optimized usage as well as potential license risks.
- Periodic license inventory
- Overview of licenses in use and purchased, whether on-premises or in the cloud
- Cost-optimized license usage
- Ongoing identification, presentation, and assessment of potential risks
The Result
By implementing LYYNX LMS, Mondi was able to consolidate group-wide license management, significantly improve license compliance, and reduce license costs. Manual license management is now a thing of the past, and the company benefits from a centrally managed and transparent system.
In addition, employees benefit from the simplified process and can focus on their core tasks. Finance and IT management across all entities and locations are kept informed of potential risks and costs at all times.
- Manually monitoring and optimizing complex licenses is far too labor-intensive and costly. This approach requires specialized knowledge and does not “scale.” © Gartner
- LYYNX’s LMS ensures compliance with regulatory requirements (audit assurance)
- A transparent, up-to-date license inventory forms the basis for planning cost-optimized license requirements and, subsequently, for procuring licenses and cloud subscriptions
- Optimization of operational organization through standardized and digitized processes
“SAM | Sense from LYYNX has helped us sustainably reduce our software costs and ensure that all employees are using the licenses necessary for their work. We are completely satisfied with LYYNX’s performance and recommend that every company have its license management processes analyzed by LYYNX and contact LYYNX before implementing a license management system.”
Albert Lengauer, Head of Integration & Sourcing at Mondi Group